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Women’s Center of Eastern Connecticut is committed to empowering individuals to make informed choices regarding their pregnancy. We understand there is a lot of uncertainty with an unexpected pregnancy. We are here to help answer questions and find the support you may need.

Administrative Assistant :

The Administrative Assistant is responsible for overseeing and supporting the day-to-day administrative duties that include record-keeping, scheduling, donor tracking, payroll, banking, and bookkeeping. The Administrative Assistant is a vital part of the team, whose commitment and passion will ensure our clients receive the best care and resources they need.

Reports to:

Executive Director

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Supervises:

Volunteer team members who assist in office tasks

Status:

Part-Time (20-25 hours a week)

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Core Qualifications:

  • Committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord.

  • Exhibit strong commitment and dedication to the pro-life position and agree with and be willing to uphold the Commitment of Care and Competence, Core Values, Statement of Faith, and policies of Caring Families.

  • Associates diploma or minimum 3 years’ experience in bookkeeping or office management.

  • Experience with general accounting procedures and basic computer operations.

  • Exhibit proficient organizational skills and data entry skills.

  • Self-motivated, dependable, and responsible.

Essential Functions:
Office Administration & Management

  • Answering office calls  and directing donors and clients to the appropriate individuals.

  • Maintaining office and organizational records which require posting, filing and computing tasks.

  • Updating all organizational forms, files, and manuals as advised by the Executive Director.

  • Overseeing all mail, ensuring that all correspondence is picked up, produced, and mailed on a timely basis.

  • Scheduling, training, and evaluating office volunteers.

  • Ordering and control of inventory of office/building supplies.

  • Assisting administratively in organizational outreaches and special events.

  • Utilize Microsoft Office and Google Suite products on a daily basis.

  • Manage and update mailing lists (USPS, and email), of donors in the databases.

  • Generate various reports for the Executive Director and CF Board.

  • Assisting directly the Executive Director with administrative duties.

Essential Functions:
Accounting

  • Entering, maintaining, and balancing accurate accounts payables and accounts receivables in QuickBooks Online.

  • Data entry for donor giving, and producing communications such as receipts, letters, and acknowledgements.

  • Categorize income and expenses, including class tracking in Quick Books Online.

  • Make regular bank deposits as well as reconciling bank accounts monthly.

  • Process payroll bi-weekly.

  • Process periodic invoicing, payments of bills on a timely basis. 

  • Generate monthly reports for Caring Families Board meetings. 

  • Assist the Executive Director and/or Treasurer in performing additional bookkeeping duties as requested.

Caring Families Pregnancy Services INC.

Caring Families is a faith-based 501(c)3 non-profit in Connecticut. We do not receive any state or federal funding, as we depend on the generosity of donors like you who want to bring help, hope and healing to the women of Connecticut faced with an unexpected pregnancy. Together we can make a difference by showing compassion to our community.  

© 2025 by Caring Families Pregnancy Services INC. 

Office: 37 Ivan Hill Main St. Willimantic CT 06226

Mail:  PO Box 71 Willimantic Ct. 06226

Email: office@carefamilies.com

Phone: 860.786.1124

Registered Charity: CHR.005916

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