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Women’s Center of Eastern Connecticut is committed to empowering individuals to make informed choices regarding their pregnancy. We understand there is a lot of uncertainty with an unexpected pregnancy. We are here to help answer questions and find the support you may need.

Administrative Assistant :

The Administrative Assistant is responsible for overseeing and supporting the day-to-day administrative duties that include record-keeping, scheduling, donor tracking, payroll, banking, and bookkeeping. The Administrative Assistant is a vital part of the team, whose commitment and passion will ensure our clients receive the best care and resources they need.

Reports to:

Executive Director

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Supervises:

Volunteer team members who assist in office tasks

Status:

Part-Time (20-25 hours a week)

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Core Qualifications:

  • Committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord.

  • Exhibit strong commitment and dedication to the pro-life position and agree with and be willing to uphold the Commitment of Care and Competence, Core Values, Statement of Faith, and policies of Caring Families.

  • Associates diploma or minimum 3 years’ experience in bookkeeping or office management.

  • Experience with general accounting procedures and basic computer operations.

  • Exhibit proficient organizational skills and data entry skills.

  • Self-motivated, dependable, and responsible.

Essential Functions:
Office Administration & Management

  • Answering office calls  and directing donors and clients to the appropriate individuals.

  • Maintaining office and organizational records which require posting, filing and computing tasks.

  • Updating all organizational forms, files, and manuals as advised by the Executive Director.

  • Overseeing all mail, ensuring that all correspondence is picked up, produced, and mailed on a timely basis.

  • Scheduling, training, and evaluating office volunteers.

  • Ordering and control of inventory of office/building supplies.

  • Assisting administratively in organizational outreaches and special events.

  • Utilize Microsoft Office and Google Suite products on a daily basis.

  • Manage and update mailing lists (USPS, and email), of donors in the databases.

  • Generate various reports for the Executive Director and CF Board.

  • Assisting directly the Executive Director with administrative duties.

Essential Functions:
Accounting

  • Entering, maintaining, and balancing accurate accounts payables and accounts receivables in QuickBooks Online.

  • Data entry for donor giving, and producing communications such as receipts, letters, and acknowledgements.

  • Categorize income and expenses, including class tracking in Quick Books Online.

  • Make regular bank deposits as well as reconciling bank accounts monthly.

  • Process payroll bi-weekly.

  • Process periodic invoicing, payments of bills on a timely basis. 

  • Generate monthly reports for Caring Families Board meetings. 

  • Assist the Executive Director and/or Treasurer in performing additional bookkeeping duties as requested.

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