Reports to:
Executive Director
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Supervises:
Volunteer team members who assist in office tasks
Status:
Part-Time (20-25 hours a week)
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Core Qualifications:
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Committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord.
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Exhibit strong commitment and dedication to the pro-life position and agree with and be willing to uphold the Commitment of Care and Competence, Core Values, Statement of Faith, and policies of Caring Families.
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Associates diploma or minimum 3 years’ experience in bookkeeping or office management.
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Experience with general accounting procedures and basic computer operations.
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Exhibit proficient organizational skills and data entry skills.
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Self-motivated, dependable, and responsible.
Essential Functions:
Office Administration & Management
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Answering office calls and directing donors and clients to the appropriate individuals.
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Maintaining office and organizational records which require posting, filing and computing tasks.
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Updating all organizational forms, files, and manuals as advised by the Executive Director.
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Overseeing all mail, ensuring that all correspondence is picked up, produced, and mailed on a timely basis.
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Scheduling, training, and evaluating office volunteers.
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Ordering and control of inventory of office/building supplies.
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Assisting administratively in organizational outreaches and special events.
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Utilize Microsoft Office and Google Suite products on a daily basis.
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Manage and update mailing lists (USPS, and email), of donors in the databases.
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Generate various reports for the Executive Director and CF Board.
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Assisting directly the Executive Director with administrative duties.
Essential Functions:
Accounting
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Entering, maintaining, and balancing accurate accounts payables and accounts receivables in QuickBooks Online.
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Data entry for donor giving, and producing communications such as receipts, letters, and acknowledgements.
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Categorize income and expenses, including class tracking in Quick Books Online.
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Make regular bank deposits as well as reconciling bank accounts monthly.
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Process payroll bi-weekly.
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Process periodic invoicing, payments of bills on a timely basis.
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Generate monthly reports for Caring Families Board meetings.
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Assist the Executive Director and/or Treasurer in performing additional bookkeeping duties as requested.